TECHNOLOGY + SOLUTIONS

Services Overview

FIS (Facility Information System)

FIS is a web-based Integrated Solution. A Facility Information System based on GIS technology. Developed to provide a full range of integrated services to help any size or type of corporation organize, evaluate and track their physical assets, by integrating "in-house" existing systems and data. This is not a “software” but a work concept!

Easy and fast to use, your facility information is just one click away, and will appear on your screen in a clear and comprehensive way, no matter where you are, always up to date.

This new product was developed to manage Facilities and Assets. You can have access to it via the Internet, from any location and house data from as many buildings in as many locations as necessary. These can be integrated to other existing databases and systems in the company.

What can FIS do for you?

Have visual management of equipment, furniture, personnel, space occupancy and costs of all your facilities.
Have constant and global web based access 24 hours online.
Have an accelerated and more accurate project planning process.
Have a simplified facility report generation to support financial reports and decision making.

We have noticed at our clients where we do space planning, project management and relocations, that such a tool is very practical and useful. With the possibility to integrate it to existing databases in the company, it can bring maps and plans, as a result from the queries carried out in the system, and not only lists and tables of data.

With our prior experience in developing and implementing GIS based estate management systems we decided to apply this knowledge to the management of space planning, space occupancy, infrastructure (data, telephone, energy etc.), fixed assets (furniture, equipment, etc.), Human Resources (users), Company Structure (business units, divisions, departments, teams, etc.), Financial Management (chargeback costs, value, depreciation, asset number), maintenance management (warranties, dates, etc.). ETC.

The system has no limits regarding the diversity of data, and is modeled to fit the needs of each client (custom made). This is more objective and practical because it makes the system adequate for the client and not the other way around, therefore he does not have to adapt his way of working to be able to use it, as is the case with many softwares. The structure is quite user friendly, and makes it unnecessary to handle huge plans and blueprints. CAD software knowledge or design knowledge also not required, nor extensive training to operate the system. You login with user name and password to access, and there are as many levels of access and restrictions as the client finds necessary.

The main benefit is having all client information -that often exists in the Company but is not integrated - united in one single spatial database for queries. This is not a software but a way of work that integrates information in a way to optimize and facilitate their use.

NOTE: What is GIS (Geographic Information Systems)?
GIS (Geographic Information System) combines layers of information about a place to give you a better understanding of that place. Unlike with a paper map, where "what you see is what you get," a GIS map can combine many layers of information, by using a mapping software that links information about where things are with information about what things are like. What layers of information you combine depends on your purpose-finding the best location for a new store, business center or hotel, analyzing environmental damage, viewing similar crimes in a city to detect a pattern, and so on. The difference between the information on a paper map and a digital GIS map is that while on a paper map all information is contained on that sheet, on the digital GIS map this information comes from a database and is shown only if the user chooses to show it. The database stores where the point is located, how long the road is, and even how many square miles a lake occupies. Each piece of information in the map sits on a layer, and the users turn the layers on or off according to their needs. Thus, one layer could be made up of all the roads in an area. Another could represent all the lakes in the same area, all the cities. Etc.

About FIS

In today's changing business environment, corporations everywhere are under increasing pressure to reduce costs and improve efficiencies. Demand for a computer aided facility management system integrated with necessary processes, such as relocation, is growing. FIS (Facility Information System) was developed to provide a full range of integrated services to help any size or type of corporation organize, evaluate and track their physical assets. Since maintaining or replacing physical assets is among a company's largest costs, a comprehensive, thorough evaluation of facilities can be useful in a variety of ways. Using FIS, an organization can have a cost effective facility management and decision making based on readily available information for normal and crisis management situations. The client will have a password that gives access only to authorized users with several levels of entries, e.g. the general or regional facility manager has access to the entire database and the local facility manager only to the local facility database.

With FIS we use the same GIS (Geographic Information System) concept of layer combination linked to a database of information and attributes to give and manage facility information. In other words, you can read on your plan all desired information, starting with layout and user information per workstation, for example, telephone extension number, department, employee ID, etc. Next we can go to other desired information, since the GIS technology enables several and multiple layers of information.

All this is all available online and you can manage, change and update database information. We are responsible for the surveys, inventory and as-built that will generate the graphic database, and therefore we can guarantee that the information is accurate and up to date, and the client provides the alphanumerical data. Once this is all linked, you can perform several queries, such as workstation count, available spaces, and in a second phase even minor relocations. We also provide you with methodology, process and staff to update your database appropriately.